End-to-End HR Management Software Tailored for Kenyan Businesses
For many organizations in Kenya, human resource management still relies on fragmented tools, manual processes, and outdated systems that slow down operations and increase compliance risks. At Magnolia Technology Solutions, we help businesses take control of their workforce through a powerful, fully integrated HR Management Software Suite, built on Odoo ERP and customized for Kenyan operations.
This is not just another HR tool. It’s a 360-degree solution that brings together recruitment, employee records, performance management, attendance, payroll, and statutory compliance—all within one platform that grows with your business. We’ve combined the flexibility of Odoo with localized features that reflect the latest tax laws, labor regulations, and workforce expectations in Kenya.
Recruitment to Onboarding — Simplified
Hiring is one of the most important functions of any HR department. Our solution streamlines the entire recruitment process from publishing job posts on your website, to tracking applications, evaluating candidates, and generating offer letters. Once a candidate is selected, their data flows seamlessly into the employee record system—eliminating duplicate entry and improving onboarding speed.
For growing companies, this capability supports structured hiring at scale, while keeping HR teams organized and in full control.
Attendance Tracking with Geo-Location
Managing attendance in the modern workplace requires more than punch cards or spreadsheets. Whether your team is in the office, on the road, or working remotely, our attendance and timesheet module ensures visibility and accuracy. Employees can clock in via mobile, with their location automatically recorded through GPS. For on-site staff, we integrate with biometric devices such as ZKTeco, ensuring physical presence is logged and tied directly to payroll and shift planning.
Supervisors have real-time access to who is working, from where, and for how long. This visibility helps prevent absenteeism, supports fair compensation, and enhances accountability across distributed teams.
Payroll That Reflects Kenyan Realities
One of the most important and sensitive areas of HR is payroll. That’s why we’ve developed a fully customized payroll engine, aligned with the latest PAYE, NHIF, and NSSF guidelines from the Kenya Revenue Authority (KRA). The system handles gross-to-net calculations, income tax reliefs, personal deductions, and even pension schemes. Payslips are automatically generated and can be accessed via employee self-service.
Payroll journals post directly into your accounting system, ensuring finance teams don’t need to reconcile separate systems. The setup also supports compliance reporting, including generation of statutory documents such as P9s and P10s, and can be integrated with KRA's iTax platform for seamless submission.
Performance Management and Appraisals
Our HR suite doesn’t stop at admin tasks. It enables structured, transparent performance tracking through configurable appraisals and KPI evaluations. Whether you follow a quarterly review system or annual feedback loops, the system lets you set objectives, capture manager and peer feedback, and document outcomes—all within the employee record.
This performance layer becomes even more powerful when tied to compensation decisions, training needs, and career growth paths.
Leave Management That Just Works
Employees can apply for leave through their portal or mobile devices. Supervisors are notified automatically, and approvals follow defined workflows. Leave balances are updated in real time, and the system supports custom leave types, probation rules, and carry-forward policies. Public holidays in Kenya are pre-configured, and you can define your own calendar as needed.
This eliminates the need for manual tracking and creates a better experience for both employees and HR.
Seamless Integration with Accounting and Finance
What sets our HR system apart is how deeply it connects with the rest of your business operations—especially finance. Every payroll run generates journal entries that reflect real employee costs per department or cost center. Staff reimbursements, loans, advances, and benefits are automatically linked to your financial statements. You also get detailed budgeting support, allowing you to compare planned vs actual staff costs at any point in the year.
This level of integration reduces errors, shortens financial close cycles, and gives both HR and finance leaders a single source of truth.
Employee Self-Service and Portals
With self-service portals, employees no longer have to email HR for payslips, leave balances, or policy documents. Instead, they can log into a secure portal to access personal records, make requests, or participate in appraisals. This improves transparency, reduces HR workload, and empowers your team.
For organizations with large or multi-location teams, the portal is mobile-friendly and can be branded to reflect your company identity.
Reporting and Dashboards
From headcount summaries to absenteeism rates and payroll variance reports, the system provides powerful dashboards that help HR managers stay informed and proactive. Reports can be scheduled, exported, and shared with leadership, ensuring that HR isn’t just an administrative function—but a strategic partner.
Data is secure, audit-ready, and available when you need it.
One Platform, Fully Connected
Because this solution is built on Odoo ERP, it goes beyond HR. It connects seamlessly to your sales, procurement, inventory, CRM, and accounting modules. You don’t need to juggle multiple systems or vendors. Everything is in one place, and data flows automatically between departments.
An employee can be hired via HR, onboarded into payroll, have access set up via IT, assigned tasks in a project, submit expenses to finance, and receive payment via accounting—all within the same environment.
Scalable, Cloud-Based, and Affordable
We’ve designed this HR suite to be scalable, cloud-based, and surprisingly affordable. For businesses tired of spending millions on rigid systems or paying annual licenses to providers with poor local support, our Odoo-based solution is a breath of fresh air.
You get full ownership of your data, fast deployment times, and local support from our team based in Nairobi. We provide training, documentation, and ongoing assistance, with hosting options on Odoo.sh or AWS depending on your needs.
Most importantly, our solution is priced for Kenyan businesses—with costs starting well below traditional ERP or standalone HR software providers.
Built for All Sizes and Industries
Whether you’re an SME looking to get organized, or a large company with multiple branches and hundreds of staff, our HR suite adapts to your complexity. We serve clients in manufacturing, logistics, hospitality, finance, non-profit, and education—each with unique HR policies and reporting needs.
Our customizations ensure that you don’t have to fit into a one-size-fits-all model. We implement what works for you.
Why Magnolia?
We’re not just software vendors—we are ERP experts with deep domain knowledge. With over 40 Odoo implementations across East Africa and beyond, we understand how to deploy solutions that work for the long term. Our consultants are both technically proficient and business-savvy, and we stay up to date with regulatory changes affecting Kenyan businesses.
Clients trust us because we’re responsive, practical, and focused on results.
Ready to Transform Your HR?
If your business is growing—or you simply want to streamline your HR processes while staying compliant—this is the solution you’ve been waiting for. It’s flexible, powerful, and tailored for Kenyan organizations that need more than just the basics.
Get in touch with Magnolia Technology Solutions today to schedule a demo. Let us show you how to take control of your workforce, reduce admin burdens, and unlock the full value of your human capital.